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Deputy Company Secretary

Core Overview

The role is a four-day per week flexible position based in Dublin. The successful candidate will join a small, high-performance governance team and report principally to the Group Company Secretary, with a secondary reporting line to the Chairs of the Boards.

Entity Management Portfolio

The post holder will provide company secretarial and governance support for four specific entities under the Mater Misericordiae Children’s University Hospital (MMCUH) CLG Group:

- National Orthopaedic Hospital Cappagh (NOHC) DAC

- St Paul’s CFCC DAC

- Suantrai Limited

- ER&I Limited 

Key Responsibilities & Scope

The duties span the entire lifecycle of board governance, compliance, and administration:

- Board & Committee Administration: Scheduling meetings, preparing agendas, drafting high-quality minutes, tracking actions, and maintaining yearly board planners.

- Director Lifecycle & Development: Managing the onboarding and induction of new directors, reviewing board skillsets/compositions, and overseeing annual board/committee evaluations and exit processes.

- Compliance & Filings: Ensuring alignment with corporate law, HSE annual compliance statements, and filings for both the Companies Registration Office (CRO) and the Charities Regulatory Authority (CRA).

- Systems Management: Maintaining a comprehensive directors' resources folder via Decision Time (board management software).

- Stakeholder Communication: Managing information flows between senior management and non-executive directors, and interfacing with external professionals like auditors.

Candidate Profile Requirements

Professional Qualifications & Experience

- Education: A relevant third-level qualification in law, corporate governance, business, or company secretarial practice.

- Experience: Have worked in a corporate governance, company secretarial, legal or regulatory environment, ideally supporting a Board and/or Board Committees

- Professional Certification: Membership or qualification through the Chartered Governance Institute UK & Ireland (or equivalent) is highly advantageous.

- Legal Knowledge: Strong working knowledge of Irish company law, corporate governance principles, and charity regulations.

- Technical Background: Proven experience preparing complex board papers/minutes, managing sensitive/confidential data, and providing practical governance advice to senior executives and board members.

- Digital Literacy: Proficiency in MS Office and experience using board portals or document management systems.

Core Soft Skills

- Trust & Integrity: Absolute discretion and a strict adherence to confidentiality.

- Communication & Influence: Strong interpersonal skills to effectively influence and partner with senior stakeholders across multiple entities.

- Execution & Resilience: Exceptional attention to detail, strong prioritization skills, and the ability to operate confidently in ambiguous situations.

Applications

Please email cover letter and CV to CliodhnaGuy@mmcuh.ie. Applications close on 4pm Monday 16 November. Only direct applications from candidates will be accepted.

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