O’Hanlon Tax Limited (“OHT”) is seeking a full time Administrative Assistant to join the firm. OHT provides tax support to legal firms, as well as dealing directly with clients and their accountants, so experience in a legal firm is a strong plus. The role is permanent and would suit an individual who can work well independently but enjoys working as part of a team.
General role:
- Answering the phone, directing queries to the relevant person, taking messages;
- Manage email inboxes;
- Diary management;
- Update and maintain directory;
- Keep e-filing in order;
- Process post;
- Issuing client invoices/receipts;
- Keep reception area and meeting room in order;
- Assist other staff.
Responsibilities include, but are not limited to:
- Answer telephone, screen and direct calls;
- Take and relay messages;
- Schedule meetings and send meeting confirmations;
- Receive, scan, save and distribute post;
- Opening new files;
- Managing AML (anti money laundering) on client files;
- Data entry on case management system;
- Manage e-meetings (via Zoom) and greet clients for any onsite meetings;
- Support professionals during any onsite meetings (refreshments, scanning etc.);
- Manage office stationery orders;
- Ad hoc tasks where required.
Key competencies:
- Excellent communication skills, both written and verbal;
- High level of attention to detail in reviewing documents and correspondence;
- Initiative and reliability;
- Capable of managing multiple tasks and meeting deadlines;
- Typing speed of 30 wpm minimum;
- Strong IT and system skills, experience with Excel, Word and Outlook desirable;
- Strong work ethic and professional demeanour;
- Ability to work collaboratively as part of a team, while also being proactive and self-motivated;
- Experience with the Practice Evolve package is preferable but not essential.
Salary is negotiable depending on experience. It should be noted that this is a fully onsite role.
Interested candidates are invited to submit their up-to-date CV, accompanied by a cover letter outlining their relevant experience and expressing their interest in the role, to: info@ohanlontax.ie
The closing date for applications is Wednesday, 29 May 2024 at 5.30 pm.