Applications are invited for the position of Course Assistant in the Law Society of Ireland’s Education Department on a two year fixed term contract. This appointment will be to support the secretarial and administrative needs of a Course Manager on the Professional Practice Courses (PPC I & II).
This position requires a candidate with considerable secretarial and administrative skills. Experience in a third level or professional training/legal education sector is preferred.
Main duties and key responsibilities
The successful candidate will carry out the following duties in line with the Society’s standards and strategic objectives:
Planning and day to day administration relating to the PPC and other courses and events run by the Course Manager including:
- Assisting with recruitment and running of courses;
- Preparing and processing course materials, including eBooks;
- Liaising with trainee and qualified solicitors, lecturers and tutors;
- Arranging meetings, room bookings and events including scheduling, catering and travel accommodation for Tutors.
- Maintaining information, files and record
- Communicating with students regarding assignment, project submissions, and associated activities.
- Administration of Moodle and iTunes U courses; and
- Processing payments for course contributors;
- Distributing materials to trainees, tutors and lecturers;
- Set up rooms and preparing for workshops/tutorials;
- Administration of skills exam;
- Ad hoc projects as they arise.
Knowledge and skills
- Excellent communication and interpersonal skills;
- Excellent written and verbal communication skills with a high attention to detail;
- Proven high level organisational skills, including the ability to establish priorities;
- Proven ability to work in a high volume, process driven environment with an intense workflow whilst ensuring conscientious delivery of work at all times;
- Ability to work autonomously and manage competing priorities on a day-to-day basis;
- An ability to work on his/her own initiative and as part of a team and be proactive in achieving project outcomes;
- Diplomatic and professional communication skills;
- Excellent IT skills;
- Proficiency with Microsoft Office essential; Word, Excel and Outlook;
- Experience with data management systems and learning management systems (e.g. Moodle) desirable;
- Excellent skills in learning/dealing with different software packages;
- Familiarity with the use of iPads, iBooks author and iTunes U an advantage but not essential as full training will be given;
- A flexible and enthusiastic approach to work;
- Ability to work to tight deadlines;
- Working with Adobe Acrobat Pro an advantage but not essential
Remuneration and benefits
- Excellent working conditions;
- Training and development opportunities.
How to apply
Send your CV and cover letter to Katherine Rous, HR Administrator at Recruit@lawsociety.ie.
Appointment to this role is subject to the candidate’s eligibility to work in Ireland, without any restrictions.
Closing date for applications is Friday 13 December 2019 at 5pm.
Thank you for your interest in the Law Society of Ireland and your interest in this role. Due to the level of response required, only successful candidates who are shortlisted will be contacted by the HR department. For more information on Data Protection policies please send a request to Recruit@lawsociety.ie.